The Communicator Awards is the leading international awards program recognizing big ideas in marketing and communications. Founded over two decades ago, The Communicator Awards receives over 6,000 entries from companies and agencies of all sizes, making it one of the largest awards of its kind in the world. The Award of Excellence, their highest honor, is given to those entrants whose ability to communicate positions them as the best in the field. The Award of Distinction is presented for projects that exceed industry standards in quality and achievement. Utah.gov received the 2019 Award of Excellence for Government Websites. You can see more here.
Governor Herbert has declared October Cybersecurity Awareness Month. Utah is joining the Department of Homeland Security to raise cybersecurity awareness during National Cybersecurity Awareness Month. This year’s overarching message – Own IT. Secure IT. Protect IT. – focuses on key areas including citizen privacy, consumer devices, and e-commerce security. Check out more at the icons below.
During the Building on Success 2019 operational excellence conference on Sept. 9 and 10, the Governor’s Office of Management and Budget (GOMB) recognized the following agencies and individuals for going above and beyond to get the most value for every tax dollar invested:
Executive Leadership Award: Department of Public Safety and Department of Human Services Trailblazer Award: Department of Corrections Innovation Award: Department of Alcoholic Beverage Control and Department of Health Champion Award: Sam Albornoz from the Department of Technology Services and the Division of Juvenile Justice Services 25% Improvement Award: Department of Human Services and Department of Health
GOMB recently recognized DTS Solutions Delivery. You can see the information from GOMB here.
The SUCCESS Framework teaches state employees about the Rules of Flow. Following these rules will help you move a product or service more efficiently and effectively through your system. This month we are sharing how the Department of Technology Services implemented the concept of work in process.
Are you or your employees feeling overwhelmed at work? Are you juggling several projects at once? Read the success story below to learn how one team took on fewer tasks and was actually able to complete more projects.
The Department of Technology Services (DTS) has a solutions delivery development team that provides software development for state agencies. The type and volume of projects this DTS team works on varies greatly depending on agency needs. At one point in time the team had 55 projects in its queue, but it was only completing about 12 a year. This low completion rate was caused, in part, by staff working on several projects at once leading to bad multitasking and reduced productivity.
To remedy the problem, DTS leadership decided to reduce work in process (WIP) and use WIP boards to better monitor and control the workload. This increased throughput substantially. By limiting the number of projects in process to 18, this DTS team was able to complete 33 projects a year. While it may seem counterintuitive, reducing WIP leads to improved productivity and completion times.
We applaud the DTS solutions delivery development team for their efforts to unlock hidden capacity by improving the flow of work. This is just one example of the efforts underway at DTS to significantly improve quality, costs and speed of delivery.
The FY2020 IT Plan is now available. You can see it here. In accordance with UCA 63F-1-204, each executive branch agency must submit an agency information technology plan to the chief information officer on an annual basis. The IT Plan helps DTS plan resources for the upcoming year, based on agency needs. DTS analyzes the IT Plan to determine the impact to costs, operations, and services provided. DTS also uses the IT Plan to ensure compliance with the State’s overall IT strategy and potential areas for coordination among agencies.