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February 2017

Cost Savings Audit

DTS recently worked with an outside auditor, Eide Bailey, to assess cost savings achieved by DTS. The auditors verified that DTS has realized a cumulative cost savings of $186 million since 2007. In 2016 alone, DTS achieved $6.9 million in savings through Central Purchasing, Hosting & Storage efficiencies, and many other areas. Check out the audit report here. 

2017 Security Assessment

In accordance with Utah Code 63F-1-104(5)(a) and (b), DTS is required to “evaluate the adequacy of the department’s and the executive branch agencies’ data and information technology system security standards through an independent third party assessment; and communicate the results of the independent third party assessment to the appropriate executive branch agencies” every two years.  The last information security risk assessment was completed in 2015.

With the approval of the Governor’s Office and the State Security Council, the required 2017 information security assessment will be completed by DTS security and internal audit personnel.  The results of the assessment will then be validated by an independent, external third party. Individual reports will be issued to appropriate executive branch agencies when the third-party validation is complete.

DTS anticipates the 2017 information security assessment will provide executive branch agencies a more complete assessment of their information security maturity level; however, for this assessment to be successful each agency needs to:

  •   have appropriate personnel available to answer questions during assigned assessment;
  •   review assessment questions before the assessment begins; and,
  •   provide all requested documents to the assessment team before the assessment begins.

Single Sign On Business Database

In the 2016 Legislative Session, Representative Bruce Cutler sponsored HB96 requiring the Division of Technology Services create a single sign-on business portal. View the new YouTube video here. The department is charged to create a web portal that allows a person doing business in the state to access, at a single point of entry, all relevant state-collected business data about the person, including information related to:

  • business registration;

  • workers’ compensation;

  • tax liability and payment; and

  • other information collected by the state that the department determines is relevant to a person doing business in the state.

By enabling a single sign-on process that extends across agencies, the state can create a new model for serving businesses and citizens by providing a more personalized view of all of the services that are relevant to the individual user. This model will enable state government to provide services through an integrated approach similar to what users are accustomed to with Amazon and other successful online businesses. A prototype of the business portal was completed in October 2016 and presented to agency executives. The prototype is designed to help businesses connect to all of the services and interactions they perform with the state through a single portal and login process.

Web URL Filtering Product

The Division of Technology Services provides web URL filtering on the State’s Network. The Web URL Filter will restrict, monitor and log Internet usage of users on the State of Utah Network. The Web URL Filter assigns web sites to one of a number of predefined categories. Categories which are being blocked across all State of Utah networks are defined in the Enterprise Web Filter Policy 5000-0004. The restricted categories are subject to review and may be changed at any time. Exceptions may be granted upon request, based upon work requirements.

View the full product description here.