Sentencing Guidelines Phase I
A number of important changes were approved by the State’s Sentencing Guidelines Commission. Sentencing guidelines have significant impacts on the establishing of offender sentence calculations, and the setting of resultant critical dates. These dates carry legal implications and have impact on liberty rights of citizens. Previously, the use of the sentencing guidelines was a manual process, and applied by external staff to the O-TRACK system.
The sentencing guidelines are used by both BOP and AP&P in the Utah Dept. of Corrections. The BOP uses the guidelines to calculate and set the official sentence and related dates. AP&P uses the guidelines as part of the Pre-Sentence Investigation stage to provide an early estimate of what the sentence structure might be for the Court’s sentencing decisions.
During FY2018, a Sentencing Guidelines Module was created within the O-TRACK system, as an electronic version of the rules themselves, and the functions for entering and storing the applicable data and results. This was done for the respective sentencing guidelines activities performed by both the BOP and AP&P. The analysis and design, coding, and two levels of testing were completed. The product is now transitioning into the final testing and will be released in the fall.
Pre-Sentence Investigation – Referrals
The design and coding of this first stage in automating the PSI function in O-TRACK was completed, and is now in testing. DTS created an interface, through web service components, between the Courts CORIS system and UDC’s O-TRACK. The function provides for Court staff to enter a PSI referral to AP&P in CORIS that crosses over to O-TRACK to initiate the assignment of the PSI to be completed by AP&P agents.
During FY2018, many changes and enhancements to the core JRI functions in O-TRACK were made. In all, 28 changes were made. These enhancements added functionality, streamlined processes, addressed new requirements, and fixed bugs. This work was critical due to ongoing business adaptations to the new prison earned time credits and supervision earned time compliance laws, the operational challenges with RIM between UDC, BOP and Courts, and miscellaneous other operational refinements.