One of the challenges faced by Fleet personnel is the monitoring and order levels for the fuel tanks serviced by State Fleet services. Traditionally, this required individuals to drive to and monitor fuel levels via a ‘dip stick’ method throughout the great state of Utah. Additionally, coordination of fuel delivery was not always possible and there tended to be some discrepancies to fuel levels in tanks. Using new software, Fleet has placed many WiFi devices now on the fuel tanks that have monitoring software inside the tanks. This software communicates real time the actual level of fuel back to this software, where centralized Fleet personnel can then monitor and place replenishment orders more timely and accurately. Additionally, Fleet can now anticipate during the winter time when a major storm is to arrive and order ahead for additional fuel for the snow plows in that region.
The Division of Purchasing completed a project to replace the current State Cooperative Contracts search. This search engine is used extensively by State and Non-State entities to locate contracts for services and goods that are on State contract. Furthermore, an additional enhancement was elected to allow online payments of fees obtained from vendors and is interfaced to the State’s Financials (FINET) system. The search engine user view is a non-intrusive simple design, yet utilizes a new technology “Elastic Search Engine” which has ‘look ahead’ and other advanced features to quickly and intelligently find what the user is requesting. This project also set a precedence as it was one of the first to utilize a new offering from the Dept. of Technology Services, Amazon Web Services. Working closely with the Contractor, Engineers within DTS were able to structure this application within this new technology space. While there are technical considerations that differ from a traditional server model, overall the DTS State AWS environment offers customers alternative technologies that may result in cost savings as well.